Use this free Server Maintenance Checklist Template for Excel to manage your projects better.
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Your server is the backbone on which all your work rests. You depend on it to work, be secure and act as an archive. But without regular maintenance, you risk disruption or worse. Having a thorough checklist is a great way to make sure all your t’s are crossed and your i’s dotted. Download the free server maintenance checklist from ProjectManager and maintain it with confidence.
Server maintenance is a process by which a server is updated to ensure that your company’s network continues to work properly. The task of maintaining a server is usually the responsibility of the network administrator.
Without an IT service plan, a server is not going to run as well as it should. Worse, the network can go down periodically or experience total failure. This, of course, can create major problems for any business or organization that relies on a network of computers.
To put it bluntly, servers are essential to everything computer-related. You want the server to run smoothly, and server maintenance, like changing the oil in your car, is the process by which you make sure your server is updated, that its security is sound and everything is working as it should work.
A server, unlike a car, needs constant attention. Servers don’t sleep, they’re running 24 hours a day, seven days a week. They do serious work and need constant supervision to make sure they’re checked, fixed and updated as needed.
Server maintenance is the process of keeping your server working. A server maintenance checklist template collects all the many tasks related to that upkeep to make sure you don’t overlook anything crucial. This is the best way to protect your data from loss, either from breakdown or theft, as well as make sure you’re working at the highest level possible.
You do this by monitoring the server all the time and then analyzing that information. This way, when and if something happens, you know immediately and can fix it before it impacts your work.
But a server maintenance checklist always helps you take preemptive measures. By updating when needed, you’re protecting the server from problems that haven’t even happened yet. This reduces future issues but also prepares the network if something goes wrong.
The server maintenance checklist is a way to keep the server healthy, both virtually and physically. Servers need cool rooms, and they must be dusted regularly so vents and airways aren’t clogged. While those duties might not fall on the network administrator or the purview of the server maintenance checklist, they are nevertheless important.
Keeping track of all these responsibilities is complicated. Project management software simplifies the process. By using ProjectManager you can avoid missing any crucial tasks with automated notifications. Adding your server maintenance checklist to our list view means you can assign the tasks, set deadlines, priorities, add customized tags and much more to control the process. When the work is done you’ll be notified so you can rest assured that the server is being taken care of and there will be no costly disruptions.
We’ve broken our checklist into two sheets, one for a Windows server and another for a Linux server.
The server maintenance checklist is set up to capture all the activities related to making sure your server is working as best it can. The various tasks are broken down into frequency. That is, some require that they be done daily, others weekly and some only monthly, which there are those that need attention occasionally.
Maintenance and monitoring are made simple with a checklist that makes sure no review falls through the cracks and reveals itself when it’s a problem to work. Often server failure is due to not following through on a server checklist, which helps an administrator see red flags and therefore can resolve them before anyone else notices a break in their workflow.
The service maintenance template always an administrator to regularly check on the various aspects of their server, knowing what must be attended to daily or less frequently, and they can then schedule their time accordingly.
ProjectManager offers a robust platform to manage projects, from creating task lists to planning, scheduling and reporting on projects. If you want to put your server maintenance template into ProjectManager, then you can connect it to other aspects of your work and keep everything under one tent.
To import your server template, go to the projects section of the software, then the Gantt view. There you’ll see an import button on the upper right-hand side of the screen. Import the file you want (MS Project, CSV or Excel) and all your information is then populated into the Gantt chart.
If you want a simpler way to see your tasks and give yourself alerts so as never to forget a deadline again, go to the task list view. Now all your tasks for server maintenance are neatly lined up, easy to read and respond to.
ProjectManager is a great project management software, but it also offers one of the best libraries of training videos and work-related blog posts found online. Feel free to peek around, but in the meantime, here are a few posts we’ve published that speak to the subject of server maintenance and related work.
ProjectManager is a cloud-based project management software that gives project leaders the tools they need to better control the planning, execution and monitoring of their projects. To see how our collaborative platform can boost the effectiveness and productivity of your next project, try our software for free with this 30-day trial.
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